2. Management Application (User Interface)

2.1 Basic Functions
2.2 Sections
2.3 Mail Service


2.1 Basic Functions

  • Service: Service start/stop button and service status indicator

  • Options: Access the program options and list settings

  • Synch: Start the synchronziation (receive incoming messages for the list)

  • Logfile: Open the service logfile

  • New: Create a new list or a new message

  • Help: Show the help dialog


2.2 Sections

  • Member Lists: List management
    The section "Lists" contains an overview of all your lists. Each list has its own member database and contains all settings, e.g. account information.

  • Outgoing Messages: Shows all active and scheduled tasks (list messages)
    The upper section ontains a list of all tasks. The overview contains the date, subject, list and the current status of the task. Within the lower section the program shows all informations during the processing.

  • Sent Messages: Shows all reports
    After the program has sent out a message, it creates a report. Each report contains a summary about the task, e.g. date/time, errors or weather the message was completed or not.

  • Incoming Messages: Statistic informations (subscribe/remove)
    This page contains statistic informations about your lists and all incoming list messages (subscribe and remove requests).

  • External Clients: External client user account
    An external client is a special user, which is allowed to send out a message to the list from an external mail client (e.g. MS Outlook). An incoming message will not sent to the list unless you create an external client account before. The mail must be sent from the specified email address and the subject line must contain the password.

  • Message Drafts: Shows all saved message drafts
    The section "Message Drafts" contains all messages, which have been saved. You can create a new message, edit an existing message, delete or send a message. To edit a message, select the message and click on "Edit/Modify selected Message". Now the message is opened in the internal editor. You can also double-click on the message to edit the message. You can also right-click on the message to open the menu.


2.3 Mail Service

MailList Controller runs on any MS Windows XP/Vista/7 machine. It runs on a desktop computer or on your MS Windows Server. To run an application a user must be logged into the system, but on a server normally no user is logged in. Thats why MailList Controller runs as a service, which does not require an user being logged in.

The service runs in the background and has no user interface. The MailList Controller Service does most of the work. It sends out messages, checks for incoming messages and updates your lists. (e.g. process subscribe/remove requests, returned message detection, process autoresponder messages and send out list messages). The user interface is only required to administrate the lists, messages and options.

Click on the button to Start/Stop the mailserivce.